VBA Script: Clear Source Sheets Formatting before Merging Data

  • Hi,

    This query was posted in the below forums too
    1. https://www.mrexcel.com/forum/…ing-data.html#post5028100
    2. https://www.excelforum.com/exc…ing-data.html#post4862886

    I have a code that successfully merges data from a specific named sheets of multiple workbooks into specific master workbook sheet.

    However, the code merges empty rows too that have some sort of formatting in them. In my case, the source sheets have borderlines without any values in the rows. I tried using
    SourceRange.Range(FirstCell & ":" & RDB_Last(3, .Cells)).ClearFormats
    but it fails to resolve the problem. Also, I noticed that the code fetches 527 rows of data from every sheet file with the exception of the 1st file in the folder. As I had manually cleared formatting from it for testing purposes.

    If I manually clear the formatting from the source files, save the file and then run the code it works right. But that's not possible in real time scenario.

    I have attached sample data (.Zip Folder)

    A novice to VBA. Please help. Thanks in Advance.

    Note1: Please change MyPath in the code.

    Note2: RDM_Last Function is used to determine the last row with value. This entire code was taken from the following URL: https://www.rondebruin.nl/win/s3/win008.htm (In the bottom most section of the website)

    The complete Code:

    Sub MergeAllWorkbooks2() Dim FirstCell As String Dim MyPath As String, FilesInPath As String Dim myFiles() As String Dim SourceRcount As Long, FNum As Long Dim mybook As Workbook, BaseWks As Worksheet Dim sourceRange As Range, destrange As Range Dim rnum As Long, CalcMode As Long   ' Change this to the path\folder location of your files. MyPath = "C:\Users\zatin.dharmapuri\Desktop\3. 2018\Raw Data Month wise\Jan-2018"   ' Add a slash at the end of the path if needed. If Right(MyPath, 1) <> "\" Then     MyPath = MyPath & "\" End If   ' If there are no Excel files in the folder, exit. FilesInPath = Dir(MyPath & "*.xl*") If FilesInPath = "" Then     MsgBox "No files found"     Exit Sub End If   ' Fill the myFiles array with the list of Excel files ' in the search folder. FNum = 0 Do While FilesInPath <> ""     FNum = FNum + 1     ReDim Preserve myFiles(1 To FNum)     myFiles(FNum) = FilesInPath     FilesInPath = Dir() Loop   ' Set various application properties. With Application     CalcMode = .Calculation     .Calculation = xlCalculationManual     .ScreenUpdating = False     .EnableEvents = False End With   ' The sheet name for the data to be copied to. Set BaseWks = ThisWorkbook.Sheets("Sheet3") rnum = 2   ' Loop through all files in the myFiles array. If FNum > 0 Then     For FNum = LBound(myFiles) To UBound(myFiles)         Set mybook = Nothing         On Error Resume Next         Set mybook = Workbooks.Open(MyPath & myFiles(FNum))         On Error GoTo 0           If Not mybook Is Nothing Then             On Error Resume Next               'Change this range to fit your own needs.             'With mybook.Worksheets("Defect Analysis Reports")                'Set sourceRange = .Range("A5:J104")             'End With           With mybook.Worksheets("Defect Analysis Reports")             FirstCell = "A5"             Set sourceRange = .Range(FirstCell & ":" & RDB_Last(3, .Cells))             .Range(FirstCell & ":" & RDB_Last(3, .Cells)).ClearFormats             'Test if the row of the last cell >= then the row of the FirstCell             If RDB_Last(1, .Cells) < .Range(FirstCell).Row Then                 Set sourceRange = Nothing               End If         End With               If Err.Number > 0 Then                 Err.Clear                 Set sourceRange = Nothing             Else                 ' If source range uses all columns then                 ' skip this file.                 If sourceRange.Columns.Count >= BaseWks.Columns.Count Then                     Set sourceRange = Nothing                 End If             End If             On Error GoTo 0               If Not sourceRange Is Nothing Then                   SourceRcount = sourceRange.Rows.Count                   If rnum + SourceRcount >= BaseWks.Rows.Count Then                     MsgBox "There are not enough rows in the target worksheet."                     BaseWks.Columns.AutoFit                     mybook.Close savechanges:=False                     GoTo ExitTheSub                 Else                       ' Copy the file name in column A.                     With sourceRange                         BaseWks.Cells(rnum, "A"). _                                 Resize(.Rows.Count).Value = myFiles(FNum)                     End With                       ' Set the destination range.                     Set destrange = BaseWks.Range("B" & rnum)                       ' Copy the values from the source range                     ' to the destination range.                     With sourceRange                     Set destrange = destrange. _                                         Resize(.Rows.Count, .Columns.Count)                     End With                     destrange.Value = sourceRange.Value                       rnum = rnum + SourceRcount                 End If             End If             mybook.Close savechanges:=False         End If       Next FNum     'BaseWks.Columns.AutoFit End If        ExitTheSub:        'Restore the application properties.      With Application     .ScreenUpdating = True     .EnableEvents = True     .Calculation = CalcMode End With   MsgBox "All Data has been merged successfully" End Sub
  • Hi,

    I missed providing urls in my post to other forums where I posted the same query. I will keep this in mind for my future postings. I will be updating my original posting providing the urls.


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